Job Description

1. Administration Responsibilities

• Manage administrative documentation, record keeping, and courier/postal services.
• Monitor and maintain a professional and comfortable working environment, including office supplies procurement, asset management, office cleanliness, greenery, and facilities management.
• Manage and coordinate meeting room schedules.
• Handle payment procedures and track office operational expenses.

2. Human Resources Responsibilities

• Welcome and support new employees during the onboarding process.
• Handle offboarding procedures, clearance, and handover processes in compliance with company regulations.
• Manage procedures related to foreign employees, including Work Permits, TRC, and related documentation.
• Organize annual health check-ups for employees.
• Coordinate internal communication activities and employer branding initiatives at the branch office.
• Implement employee welfare programs, benefits, and engagement activities.

3. Internal Event Organization

• Coordinate and organize internal events according to company plans, including Happy Hour, Year-End Party, company trips, and celebrations for special occasions such as Vietnamese Women’s Day (20/10), Vietnamese Teachers’ Day (20/11), etc., to enhance employee engagement and experience.

Requirements

• Bachelor’s degree in Administration, Human Resources, or related fields.
• At least 3 years of experience in HR & Administration roles, preferably in IT companies.
• Hands-on experience in onboarding/offboarding processes, office administration, and internal event organization.
• Good document drafting, communication, and coordination skills.
• Proactive, responsible, and detail-oriented.
• Experience using Japanese in the workplace is an advantage.
• Experience handling procedures for foreign employees (Work Permit, Visa, TRC, etc.) is a plus.

Compensation & Benefits

• Competitive salary package based on qualifications and experience.
• Performance review and salary increase twice a year.
• 100% salary during probation period.
• Flexible working hours.
• Annual leave: 14+ days/year.
• Premium healthcare insurance for all employees.
• Annual health check-up.
• Full statutory insurance coverage (Social, Health, Unemployment Insurance).
• Monthly team-building allowance and annual company trip.

Additional Benefits for Female Employees

• 2.5 hours/month for personal leave.
• 100% salary during maternity leave.
• Additional 5 days for prenatal check-ups.

Excellent Working Environment

• Fully equipped and modern working devices to support project requirements.
• Opportunity to work and learn directly from experienced experts and senior professionals.
• Monthly allowance for sports club activities (Yoga, Zumba, Football, etc.).
• Regular updates on company policies and improvements.
• Dedicated relaxation areas for entertainment and dining.
• Open and comfortable workspace.

Training & Career Development Opportunities

• Regular training sessions and seminars to stay updated with the latest technology trends.
• Professional training programs covering technical knowledge, management skills, and soft skills based on company direction and employee development needs.
• Japanese language classes (beginner to advanced) with native teachers during working hours.
• Opportunities to work in Japan for employees with Japanese proficiency.